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Forms, security, and overall ease of use are also enhanced. This update should be worthwhile for security-minded businesses and creative firms. In turn, users of Version 9 of the nearly ubiquitous and free Acrobat Reader will be able to watch movies, play interactive games, and run applications baked into PDFs without opening a third-party media player.

Among the many new, dynamic features to justify a business purchase of Acrobat 9 include dynamic maps, enhanced bit encryption, and improved forms. On top of it all, Adobe offers an online community at Acrobat. Pro Extended also comes with Adobe Presenter, which plugs into Microsoft PowerPoint for adding interactivity to presentations. This review covers the costliest application, Acrobat 9 Pro Extended. However, unless otherwise noted, the features mentioned here can be found in Standard or Pro editions.

Acrobat 9 requires at least a 1. In our experience, uninstalling older versions of Acrobat took longer than adding the new application. The process was relatively smooth and unintrusive, although we did wind up with an Acrobat 9 icon on our desktop. During installation, Adobe offers the choice of opting into or rejecting its Product Improvement Program, which will send the company anonymous information about how you use the software.

Although the company pledges anonymity, we were nevertheless glad that it presented the option not to participate upfront. Features This release of Acrobat makes PDFs more dynamic and packs in more new features than prior releases did. Although PDFs have been interactive for some time, such as with Version 8’s support for Web-based forms, Acrobat 9 takes the print-ready document format into the so-called Web 2.

The Portable Document format is maturing from print-readiness to a venue for multimedia content. Integrating with Acrobat 9 is Adobe Systems’ beta release of the online community, Acrobat. It includes the Buzzword word processor with collaborative editing and commenting features as well as 5GB of file storage. Conversion of five documents to Portable Document Format, sadly, doesn’t include those neat capabilities for embedding movies.

But Acrobat. The site also can host data from forms created in Acrobat software. Business users could opt to access documents at Acrobat online or handle collaboration via SharePoint workspaces, network folders, or WebDAV. Myriad layout and presentation options include a flip-through view similar to Apple’s Cover Flow for the iPhone. Adobe also tried to make it easier for companies using Pro and Pro Extended to make pages match visually with themes and custom logos, and it improved tools for comparing documents.

We created PDF Portfolios without a snag in some experiments. Unfortunately, in a couple of cases Acrobat wouldn’t let us add some Flash movies, and it didn’t offer a solid explanation. Acrobat 9 also will take snapshots of Web pages and convert entire pages or chunks of them to a PDF that preserves links and animation.

We were able to use this in Internet Explorer, but the command described by Adobe seemed to be missing from Firefox 2 or 3. Mapping features only in Acrobat Pro Extended 9 preserve geospatial coordinates and enable users to mark locations and measure distances. For creating online forms, Acrobat 9 adds intelligence to recognize content for conversion to fillable fields. Potentially delighting conference planners, a forms-tracking dashboard will show, for example, the status of responses to a mass party invitation e-mail and let a user send reminders to guests.

Responses can be sorted, filtered, and exported to spreadsheets. Acrobat 9’s security enhancements enable users to add bit encryption, which online banks use, for PDFs.

Locking down PDFs can’t get much more thorough, given the digital signatures and metadata removal also available. New comparison features, not in Acrobat Standard, highlight the edits between versions of a document. Redaction tools in the Pro editions, a key selling point of Acrobat 8 , will offer searches for numeric patterns in addition to multiple words and phrases. A company could, for example, find every accidental mention of a Social Security number or top-secret product being developed and black out the potential leaks from a PDF with one blow.

Service and support Adobe’s Web site support pages include Flash tutorials, user forums, FAQs, and a searchable knowledge base. These resources are well-organized and thorough. However, Adobe’s four support plans, from Bronze to Platinum, are costly.

Installation help by phone is available only via a toll telephone number, for instance. You’ll need to sign in to get customized help online. Verdict As with Acrobat 8. However, we find this update of Acrobat to be the most important in recent years for business users as well as interactive designers. The metadata removal, bit encryption, and ease of redactions alone easily could justify the purchase for, say, a law firm. Those who specialize in making presentations with moving images and sounds will find plenty of options at their fingertips, especially given the integration with Adobe Creative Suite 3.

Adobe has laid the groundwork for rich PDF documents, although some of the coolest tools come at a premium. In the near future at least, we suspect that interactive PDFs won’t necessarily sweep the Web. That’s because only users of the paid software can make those singing, dancing documents, and only the Pro flavors convert multiple video formats to Flash.

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